David Hendley on mon 20 nov 00
At our old community studio, we used a punchcard system.
At the checkout stand, the checker used a stylus to punch
out a block corresponding to the artist who sold the work,
and the price.
At the end of the weekend, we simply ran the cards through
a counting machine and had the totals instantly.
This worked fine until we got some lawyers in the guild.
They insited that they had sold more than was registered,
and they demanded recounts of mugs, casseroles, and
tortilla warmers. The next thing we knew, we had hanging
chads, pregnant chads, and reports of people eating chads.
--
David Hendley
Maydelle, Texas
hendley@tyler.net
http://www.farmpots.com/
Judith S. Labovitz on mon 20 nov 00
our local potters guild, now in its 31st year....is desperately in need of
advice from others of you relative to the distribution of money to
individual members following a sale, where the money is collected at a
central point for all participating members.
I am particularly interested in how the Ann Arbor Guild handles this
at present, our rather cumbersome procedure is:
1. each member prices his/her pots and attaches a little string tag to it
with the name, price of pot, and an inventory number
2. when the pot is sold at our sale, the tag is removed from the pot and
placed in a box. The tag represents money.
3 the box is brought to an office where the tag is then placed in an envelope
4 following the sale, the potter checks off on an inventory sheet the
returned pots.
Therefore, in theory, pots not listed as 'returned' are assumed to
have been sold.
5 a day later, a team cross checks the tags with the inventory sheet.
again, the theory is that the number of tags accurately represents the
pots sold by the potter, and the money is distributed accordingly.
however, not only is this method cumbersome, the chances of the itsy
bitsy tag being lost is extremely high, given the number of people
handling it.
clearly, scanners and bar codes are out of the question.
Any ideas?
what do others of you do....or recommend we do???
many thanks
judy greater lansing potters guild
Millie Carpenter on mon 20 nov 00
Judy,
in the Potters Guild of Annapolis we have a note book, each member has a page
under their own dividing tab, when somthing sells, the sticker with the potters
name is placed on the propper page, also a recipt with a carbon coppy is made for
the customer with the potters name or initials. at the end, all the stickers are
added, and all the recipts are checked to see if it pretty much matches. on an
almost $4,000 sale out last time, we only had two items that were not marked and we
couldn't figure out whose they were. the % for taxes and member fees are
subtracted and the treasurer disburses the money. we have been doing this for
perhaps 15 years, maybe more and this system does work.
Millie In Md.
"Judith S. Labovitz" wrote:
> our local potters guild, now in its 31st year....is desperately in need of
> advice from others of you relative to the distribution of money to
> individual members following a sale, where the money is collected at a
> central point for all participating members.
>
> I am particularly interested in how the Ann Arbor Guild handles this
>
> at present, our rather cumbersome procedure is:
> 1. each member prices his/her pots and attaches a little string tag to it
> with the name, price of pot, and an inventory number
>
> 2. when the pot is sold at our sale, the tag is removed from the pot and
> placed in a box. The tag represents money.
>
> 3 the box is brought to an office where the tag is then placed in an envelope
>
> 4 following the sale, the potter checks off on an inventory sheet the
> returned pots.
> Therefore, in theory, pots not listed as 'returned' are assumed to
> have been sold.
>
> 5 a day later, a team cross checks the tags with the inventory sheet.
>
> again, the theory is that the number of tags accurately represents the
> pots sold by the potter, and the money is distributed accordingly.
>
> however, not only is this method cumbersome, the chances of the itsy
> bitsy tag being lost is extremely high, given the number of people
> handling it.
>
> clearly, scanners and bar codes are out of the question.
>
> Any ideas?
>
> what do others of you do....or recommend we do???
>
> many thanks
>
> judy greater lansing potters guild
>
> ______________________________________________________________________________
> Send postings to clayart@lsv.ceramics.org
>
> You may look at the archives for the list or change your subscription
> settings from http://www.ceramics.org/clayart/
>
> Moderator of the list is Mel Jacobson who may be reached at melpots@pclink.com.
Jennifer F Boyer on mon 20 nov 00
Hi Judith,
One of my consignment galleries uses a nice hand system of tallying:
They have a preprinted inventory sheet with columns and rows.
Each exhibitor uses a copy to list the items they are putting in
the gallery. Items are numbered and each exhibitor has a code in
letters. My code is jboy for instance. So my first items(mugs)
are jboy1, jboy2, etc: a number for every item. The price is
filled in next to the item. Exhibitors are responsible for
tagging items with the code and price AND filling out the
inventory sheet, as well as making a copy for themselves. The
gallery then has a binder with the inventory sheets listed
alphabetically by exhibitor. Receipts are written at the time
of sale, making sure that the codes are written on the receipts.
These are then transferred to the inventory sheets at the end of
each day. When an item is shown as sold on a receipt, it is
found on the inventory sheet and the date of sale is written
next to it. The price is filled in on the far right of the
sheet so that column can be totalled up at the end of the sales
period. Any item without the date of sale column filled in, and
the price filled in on the right, hasn't been sold and should
be returned to the exhibitor. If it is missing, the line is
filled in as MIA(missing in action) and the exhibitor is paid
for this item too. When paying exhibitors, these sheets are
xeroxed and sent out. the gallery is open during summer months,
so there are vertical columns for sales during each month, but
for your sale there could just be one "sold" column. I can send
you a copy of this sheet if you'd like.....
Take Care
Jennifer
"Judith S. Labovitz" wrote:
>
> our local potters guild, now in its 31st year....is desperately in need of
> advice from others of you relative to the distribution of money to
> individual members following a sale, where the money is collected at a
> central point for all participating members.
--
~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*
Jennifer Boyer jboyer@adelphia.net
Thistle Hill Pottery
95 Powder Horn Glen Rd
Montpelier, VT 05602 USA
802-223-8926
http://www.thistlehillpottery.com/
Check out this searchable sites about web hoaxes:
http://urbanlegends.about.com/science/urbanlegends/library/blhoax.htm
~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*
Rikki Gill on mon 20 nov 00
Hi There, The Berkeley Potters Guild has been holding sales for over thirty
years. We have several cashier and bagger stations. The bagger reads to
the cashier off the tag that each potter places on their object. example,
Gill, $50. Gill being me. Each item is recorded in a sales book. Each day
our accounting team enters the data into a multi station cash register. We
could just enter the items on the spot, but this seems less error prone.
After all the entries are recorded, the machine gives us a tally. Since we
have the sales books we can do our own tallies looking for errors. They
are very, very few. We do take a lot of time to train our hired staff, and
ourselves, and have frequent meetings to go over our proceedures and update
them. Hope this helps Rikki Gill
-----Original Message-----
From: Millie Carpenter
To: CLAYART@LSV.CERAMICS.ORG
Date: Monday, November 20, 2000 1:03 PM
Subject: Re: guild or communal sale procedures
>Judy,
>
>in the Potters Guild of Annapolis we have a note book, each member has a
page
>under their own dividing tab, when somthing sells, the sticker with the
potters
>name is placed on the propper page, also a recipt with a carbon coppy is
made for
>the customer with the potters name or initials. at the end, all the
stickers are
>added, and all the recipts are checked to see if it pretty much matches.
on an
>almost $4,000 sale out last time, we only had two items that were not
marked and we
>couldn't figure out whose they were. the % for taxes and member fees are
>subtracted and the treasurer disburses the money. we have been doing this
for
>perhaps 15 years, maybe more and this system does work.
>
>Millie In Md.
>
>"Judith S. Labovitz" wrote:
>
>> our local potters guild, now in its 31st year....is desperately in need
of
>> advice from others of you relative to the distribution of money to
>> individual members following a sale, where the money is collected at a
>> central point for all participating members.
>>
>> I am particularly interested in how the Ann Arbor Guild handles this
>>
>> at present, our rather cumbersome procedure is:
>> 1. each member prices his/her pots and attaches a little string tag to
it
>> with the name, price of pot, and an inventory number
>>
>> 2. when the pot is sold at our sale, the tag is removed from the pot
and
>> placed in a box. The tag represents money.
>>
>> 3 the box is brought to an office where the tag is then placed in an
envelope
>>
>> 4 following the sale, the potter checks off on an inventory sheet the
>> returned pots.
>> Therefore, in theory, pots not listed as 'returned' are assumed to
>> have been sold.
>>
>> 5 a day later, a team cross checks the tags with the inventory sheet.
>>
>> again, the theory is that the number of tags accurately represents the
>> pots sold by the potter, and the money is distributed accordingly.
>>
>> however, not only is this method cumbersome, the chances of the itsy
>> bitsy tag being lost is extremely high, given the number of people
>> handling it.
>>
>> clearly, scanners and bar codes are out of the question.
>>
>> Any ideas?
>>
>> what do others of you do....or recommend we do???
>>
>> many thanks
>>
>> judy greater lansing potters guild
>>
>>
____________________________________________________________________________
__
>> Send postings to clayart@lsv.ceramics.org
>>
>> You may look at the archives for the list or change your subscription
>> settings from http://www.ceramics.org/clayart/
>>
>> Moderator of the list is Mel Jacobson who may be reached at
melpots@pclink.com.
>
>___________________________________________________________________________
___
>Send postings to clayart@lsv.ceramics.org
>
>You may look at the archives for the list or change your subscription
>settings from http://www.ceramics.org/clayart/
>
>Moderator of the list is Mel Jacobson who may be reached at
melpots@pclink.com.
>
Rikki Gill on mon 20 nov 00
The Berkeley Potters Guild will present our annual holiday show and sale
begining on nov 25th and 26th, and every weekend thru dec 23rd and 24th. We
are actually open every day from the 16th of december thru the 24th. We'd
really love to have any near-by clay arters come and visit. I just hope we
all survive the work load. Best of luck to all on this season of shows, and
other good things. Rikki
-----Original Message-----
From: Millie Carpenter
To: CLAYART@LSV.CERAMICS.ORG
Date: Monday, November 20, 2000 1:03 PM
Subject: Re: guild or communal sale procedures
>Judy,
>
>in the Potters Guild of Annapolis we have a note book, each member has a
page
>under their own dividing tab, when somthing sells, the sticker with the
potters
>name is placed on the propper page, also a recipt with a carbon coppy is
made for
>the customer with the potters name or initials. at the end, all the
stickers are
>added, and all the recipts are checked to see if it pretty much matches.
on an
>almost $4,000 sale out last time, we only had two items that were not
marked and we
>couldn't figure out whose they were. the % for taxes and member fees are
>subtracted and the treasurer disburses the money. we have been doing this
for
>perhaps 15 years, maybe more and this system does work.
>
>Millie In Md.
>
>"Judith S. Labovitz" wrote:
>
>> our local potters guild, now in its 31st year....is desperately in need
of
>> advice from others of you relative to the distribution of money to
>> individual members following a sale, where the money is collected at a
>> central point for all participating members.
>>
>> I am particularly interested in how the Ann Arbor Guild handles this
>>
>> at present, our rather cumbersome procedure is:
>> 1. each member prices his/her pots and attaches a little string tag to
it
>> with the name, price of pot, and an inventory number
>>
>> 2. when the pot is sold at our sale, the tag is removed from the pot
and
>> placed in a box. The tag represents money.
>>
>> 3 the box is brought to an office where the tag is then placed in an
envelope
>>
>> 4 following the sale, the potter checks off on an inventory sheet the
>> returned pots.
>> Therefore, in theory, pots not listed as 'returned' are assumed to
>> have been sold.
>>
>> 5 a day later, a team cross checks the tags with the inventory sheet.
>>
>> again, the theory is that the number of tags accurately represents the
>> pots sold by the potter, and the money is distributed accordingly.
>>
>> however, not only is this method cumbersome, the chances of the itsy
>> bitsy tag being lost is extremely high, given the number of people
>> handling it.
>>
>> clearly, scanners and bar codes are out of the question.
>>
>> Any ideas?
>>
>> what do others of you do....or recommend we do???
>>
>> many thanks
>>
>> judy greater lansing potters guild
>>
>>
____________________________________________________________________________
__
>> Send postings to clayart@lsv.ceramics.org
>>
>> You may look at the archives for the list or change your subscription
>> settings from http://www.ceramics.org/clayart/
>>
>> Moderator of the list is Mel Jacobson who may be reached at
melpots@pclink.com.
>
>___________________________________________________________________________
___
>Send postings to clayart@lsv.ceramics.org
>
>You may look at the archives for the list or change your subscription
>settings from http://www.ceramics.org/clayart/
>
>Moderator of the list is Mel Jacobson who may be reached at
melpots@pclink.com.
>
Gerry Barbe on tue 21 nov 00
The London Potters Guild has just started using two rented cash
registers after 20 years of sales. The company we rent the
registers from program them for us. Each potter has a code (mine
was MBA-6) Being a production potter, all my pots are tagged with
Ailsa Craig Village Pottery, I had to make a second tag just for this
sale, now I must remove those tags on the pots that did not sell
(minor gripe). We do not have a back up system, it is up to the
potter to find errors in their sales tally. The cash register is fast,
easy, and user friendly. I don't mind a few errors for the sake of
convenience.
When we did the invoice system, which many others have
described, my husband and I did the tallies. I much prefer the
cash register system as it saves hours and hours of thankless
work.
We are also using a swipe machine for Visa M/C and Interact, that
is wonderful!!!
Marilyn (are those snowmobiles I hear?)
Marilyn & Gerry Barbe
Ailsa Craig, On, CANADA
gbarbe@julian.uwo.ca
http://www.webgate.net/~mbarbe
Maggie Woodhead on tue 21 nov 00
Kia Ora Judy,
As the person who handles the sales sheets for our
group, you may be interested in what we do.
We have a gallery which is open seven days a week and manned by members of
the group who either are in classes learning, selling in the gallery, or just
supportive members.
Each pot has a sticker on it with the code of two letters for the seller and the
price and in some cases a code number purely for the benefit of the seller.
As each sale is processed the sticker is removed from the pot and put on a
numbered sheet of paper with columns where the sale is recorded and signed by
the sales person. This is for the banker to check the amount of money taken at
the counter against the deposits in the safe.
At this point I collect the sheets of sales records and enter them on a
computer programme written some time ago by one of our members. Each sale is
entered under the name of the seller and a batch sheet of those sales is printed
and delivered to the gallery where sellers can check their sales. I do about
five to eight at a time. At the end of the month I print out the totals which
are added up on the computer and write cheques for each person which are
co-signed by the convenor of the gallery. End of the year there is a winding up
for tax purposes by the programme but each person is responsible for their own
tax.
I realise this is a different operation to the one you are operating under
having just the one big sale over a few days, but this system has worked well
for us for about 25 years, the computer was a later addition making the task
easier. Volunteers are expected to do at least two half days per month on duty
so we have no costs for sales staff and commission is reasonable.
Hope this is of some help.
----Best Wishes Maggie----
maggiew@clear.net.nz
| |
|
