Catherine White on thu 12 sep 02
I do the same thing......
my email program, Outlook Express now and Eudora in the past, are my
filing cabinets. I'm lazy so I just drag the message to the appropriate
folder.
Catherine in Yuma, AZ
----- Original Message -----
From: "Joanna Jorgensen"
To:
Sent: Thursday, September 12, 2002 11:21 AM
Subject: Folder System Re Computer Tech and Clayart
> Dear Martin,
>
> I find Microsoft Outlooks folder system very good for organizing Clayart
> posts.
>
> I have created a folder for pottery in my inbox and I create subfolders
> to classify each subject.
>
> I have my Clayart set to digest, so to isolate the post I want to save I
> just cut and paste and send that part to myself as a new email. That way
> I can see in the subject line the reason I saved the post!
>
> Joanna
>
>
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Joanna Jorgensen on thu 12 sep 02
Dear Martin,
I find Microsoft Outlooks folder system very good for organizing Clayart
posts.
I have created a folder for pottery in my inbox and I create subfolders
to classify each subject.
I have my Clayart set to digest, so to isolate the post I want to save I
just cut and paste and send that part to myself as a new email. That way
I can see in the subject line the reason I saved the post!
Joanna
Martin Rice on fri 13 sep 02
Hi, Folks:
Thanks for the suggestions for using folders in Outlook and Outlook Express
for filing email. I appreciate it. The problem was that I have so much
material that I had to read though way to many of the emails I saved to find
that pertinent tidbit I wanted to read or in general, all the parts of
various messages to find all the info I had saved.
I mentioned that I had tried AskSam and it didn't do the job for me. I had
been looking for a free-form data base to file the messages. This time I
searched for indexing and text retrieval and made a fantastic find at
http://www.dtsearch.com/desktop.html. This is a most amazing program -- not
cheap, $US199. But it has phenomenal indexing and search capabilities.
It will index gigabytes of information in a very short period of time. Then,
the searchs are completed within instants. The interface the retrieved
material appears in is easy to use. The top third of the screen lists all
the hits, click on one and the text appears in the bottom 2/3, similar to
panes in many mail programs. All instances of the hit in the text are
highlighted so you don't have to read the entire text unless you want to.
The searching can be stemmed, put in a word such as glaze for example and it
will find glaze, glazes, glazing, glazed, etc. (similar to what
lexicographers call lemmatized). It will do fuzzy searching, that is, show
hits that seem to have logical misspellings of the word you're searching
for.
But the greatest thing -- in addition to its blazing speed -- is it's
Boolean searches. Not only is there AND OR and NOT, but also proximity
searching, where two or more words you're searching for have to be within a
certain distance of each other (specified by you) before there's a hit. This
way you don't get, as for example the way you do when using the online
search engines, hits that contain all the words you're looking for but with
no relation between them.
You can index your entire hard drive if you want or whatever individual
folders or documents you want. As far as I know now, however, it only works
with email files from Outlook and Eudora, but I might be wrong. However, if
your email client stores the individual emails as text documents, it would
work there easily and you could always save the emails you wanted to keep as
text docunents.
Anyway, just wanted to share this with everyone because this program allows
you to maintain your own Clayart archives and retrieve the information
extremely easily and in a productive and efficient manner.
Finally, thanks to all who steered me in the right direction to obtain the
Behrens books, which I've ordered. Would have been easier, of course, had I
not spelled it Berens when I was searching :-)
Regards,
Martin
Lagunas de Barú, Costa Rica
http://www.rice-family.org
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